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March Deadline Extended! Providing Employees with “Notice of Exchange”

The Department of Health and Human Services issued detailed regulations on the establishment of Exchanges, but their directives did not cover specific details about the “Notice of Exchange” that all employers (large and small) are required to provide (and to all new hires thereafter). There are many unanswered questions about the content of the notice, and there is no template to follow.

The notice was to be distributed on March 1, 2013, but this deadline has been extended until late summer or fall. National Insurance Services will continue to monitor and will relay the guidance with the model notice when issued by federal agencies.

The notice must be distributed to all employees and must inform them of the following:

  1. The existence of the Exchange, a description of provided services and contact information.
  2. The employee’s potential eligibility for government subsidies if the employer’s plan does not meet certain requirements.
  3. The employee may become ineligible for a tax-free employer contribution if health insurance coverage is purchased through an Exchange.
  4. Explanation of appeal rights


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Erin Woulfe
Erin Woulfe
Erin Woulfe likes to write about things that matter. Keeping her finger on the pulse of what’s happening in the public sector world, she blogs about the latest legislative news and employee benefit trends that affect our school, city and county clients. She’s been with NIS since 2002. “I love connecting to our clients and providing them with the tools they need in order to administrate their plan,” says Erin. “Whether that be materials to educate their employees on certain benefits, how to effectively communicate change within an organization or just providing tips and how-to’s to help them make their job easier.”

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